Audio to PDF Transcript
Turn an audio recording into a readable PDF transcript. Review the spoken text and add section timestamps before you download.
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Research interview transcript
[00:00:12] Our first pilot opened in April with six participants. [00:00:28] We added evening sessions after the first round of feedback.
How it works
Upload your file
In Speechyou Notes, select Upload, choose your recording, and select Upload & transcribe.
Review the transcript
Open the finished note and check the text against the recording. Use Edit transcript to correct names, terminology, or misheard words.
Export PDF (.pdf)
Open Export in the transcript and choose the file type. Save the file or share it with your team.
Accepted extensions .mp3, .wav, .aac, .ogg, .flac, .m4a
Export guide
Prepare an interview for review
Transcribe the original recording, then listen back to names, dates, and any quotes you plan to use. A PDF gives a reviewer a copy they can open without access to the recording or your Speechyou workspace.
Decide where timestamps help
For a reading copy, export the transcript as continuous text. If readers will check excerpts against the audio, enable Section timestamps in the Export settings. The PDF can show where each available segment starts.
Set the title before export
Give the note a title readers will recognize, such as the interview name and recording date. Speechyou uses the note title in the downloaded filename and at the top of the PDF. Check that the date refers to when the conversation happened so the document is easy to match with your research notes.
Review the PDF as the recipient will read it
Open the download at normal size and check a passage that spans a page break. For a time-coded version, play a short excerpt from the printed timestamp and confirm the text around it. Fix any errors in the transcript and download a fresh PDF so the reading copy and the project record agree.
Before sharing an interview transcript
- Use a title that matches the recording in your archive.
- Verify quoted names and figures against the source audio.
- Enable section timestamps when reviewers will replay specific passages.
Frequently asked questions
What does the PDF contain?
It contains the transcript as a text document. Share the audio recording separately if the reader also needs to hear it.
Can I make changes before downloading?
Yes. Review and correct the transcript in Speechyou before choosing PDF from its Export menu. Use Word if you want to continue editing in a document editor.
Can I print a long audio transcript?
Yes. Open the PDF to check the page breaks and print preview. For a report that needs custom headings or your organization’s template, export to Word and prepare the print copy in your document editor.